Create, share, and refine diagrams with Rovo
5 min
By the end of this lesson, you’ll be able to:
- Use Rovo to create visual diagrams and flowcharts of team processes
- Share workflow visuals to improve understanding and alignment
- Accelerate onboarding and cross-team collaboration
Use Rovo to create process diagrams
👉 Our scenario: Lisa is a program manager for a distributed software team that ships a SaaS product. Her team recently experienced confusion during a critical release: QA didn’t know when to start testing, and the DevOps team was unclear about the approval process for production deployment. The release was delayed, and the feedback highlighted a lack of clear, shared process documentation.
Rovo enables Lisa to quickly generate, update, and share visual diagrams of her team’s workflows and processes. By analyzing her Jira work items, Confluence documentation, and integrated tools, Rovo can automatically create flowcharts that make steps and dependencies clear for everyone.
Visualize a release management workflow with Rovo
Lisa wants to create a visualization of the Release management workflow for her team so everyone, from developers to QA to DevOps, understands exactly what needs to happen.
Lisa starts by selecting the plus icon next to Content of the Confluence space. She selects Create with Rovo option in the drop-down menu and enters the prompt "Create a flow chart diagram to illustrate the Release management process for the Velocity Squad team, making sure to clarify when the QA team can start testing".
Rovo starts analyzing the prompt and any related content and proceeds to design the process in real-time. Lisa can see the process steps being added and linked.
👇 This is what Rovo produces from the prompt.
Lisa reviews the diagram and makes some adjustments. She drags and drops to reposition shapes or connectors as needed. She edits text, adds or removes steps, and adjusts formatting for clarity. She uses the whiteboard’s drawing tools to add icons, sticky notes, and highlights. She can also ask Rovo to make changes to the whiteboard in the Rovo chat on the right side of the diagram.
She selects Add to Confluence and makes sure she is creating the whiteboard in the right space and it is under the right parent page.
Use Rovo to identify improvements for the team processes
Lisa can use Rovo to generate ideas and improvements for the team’s process diagrammed on the whiteboard.
Using the Explore ideas option, Rovo creates idea cards based on Lisa’s prompt and the context available in the whiteboard and in their Atlassian work. This makes it easier to spot gaps, risks, and opportunities in an existing process without starting from a blank board.
Rovo’s explore ideas capability is useful for collaborative sessions where you want to expand on current workflows, identify bottlenecks, or gather creative solutions from your team without starting from scratch. The generated ideas appear as new sticky notes, which you can then organize, group, or turn into actionable tasks.
To generate ideas and improvements in the process whiteboard:
1. Lisa navigates to the whiteboard containing the team’s process diagram.
2. Lisa selects the floating Rovo button at the bottom of the page.
3. She selects the Explore ideas option in Rovo Chat.
4. In the Rovo prompt field, she enters Suggest improvements to the release management process and then selects enter.
5. Rovo adds suggestions for improvements to the process as sticky notes on the whiteboard.
6. Lisa reviews, discusses, and refines the suggestions with the team, grouping related ideas or discarding irrelevant ones.
7. As the team collaborates on the content cards generated by Rovo, they create sticky notes with the ideas they want to focus on.
8. They select the sticky notes, then select Jira integrations.
9. They select Create Jira work items to turn the ideas into a work items.
👇 Here’s what the whiteboard looks like.
This approach helps teams rapidly surface improvements they can make and ensures that brainstorming is structured, inclusive, and actionable.